Question Paper Receiving Procedures
followed by Kerala University
These are the steps followed by a University for downloading the question paper for affiliated institutions from the university.
Precautionary Steps for College:
Ensure that all the equipment (Two personal computers, two printers,
copiers, fax machines,, generator, mobile phone(s), telephone(s), UPS’s
which are earmarked for the examination purpose) are in proper
working condition one day before the examination so that the secure
question paper transmission and receipt process could be completed
smoothly.
copiers, fax machines,, generator, mobile phone(s), telephone(s), UPS’s
which are earmarked for the examination purpose) are in proper
working condition one day before the examination so that the secure
question paper transmission and receipt process could be completed
smoothly.
Steps:
Question paper is scheduled to be downloaded at 8.30AM on all exam days.
The 15 minutes you get between 8.15am and 8.30am can be used to switch on all the equipment and be ready for the question paper Attachment. You can also check the working of all the equipment during this time.
Steps for downloading Question Paper:
a. Visit the website which is previously intimated for you for downloading question paper. If the website happens to be down under any circumstances, further instructions on how to proceed will be provided.
b. You will have a screen with two boxes where in you will have to enter your user name and password [communicated to principal for this purpose]
c. Enter the user name and password and press ‘Go’ button.
d. You will now get another screen where there are 4 menu items at the top left:– home, QP Transmission, Help and logout.
e. Click on ‘QP Transmission’ menu item
f. A sub-menu ‘QP_Login’ appears and you click on that menu item.
g. You will be taken to a new page where in you will again be asked to enter a ‘Login Name’ and ‘Password’
h. A second set of user name and password is provided by the University for the University exam. If the second screen appears twice asking for the user name and password, please enter the second set of user name and password again [communicated to Chief Superintendent for this purpose].
i. Press ‘login’
j. In the new page that comes up, you will see a menu on top left containing 3 items. My-profile, Attachment and Logout.
k. Here we are concerned with only ‘Attachment’ menu. Click on this link.
l. Pressing the Attachment menu link will take you to a page where the link for question paper Attachment will appear at the predetermined time(eg 8.30 am for morning session). For the time being, you will just see a message saying that the question paper can be downloaded at ……………... Time. You will also see a digital clock ticking in the middle if javascript is enabled in your browser.
m. At the right time, the link for Question paper Attachment will appear on the page (may happen between 9.00am and 9.05am)
n. Click on the link and you will be asked to save /open the file
o. Select save option and save the file to the desktop
p. It will be a zip file and it will be encrypted. You will not be able to open the file without a new password. The new password will be given through the computer screen from 9.00am onwards.
7. New Password will be made available in the website at 9.00am onwards. This new password is used to open the file containing question paper.
a. At around 9.00am “Refresh” the web browser and there will be a button ‘ShowPassword’ under the ticking clock in the middle.
b. Click the button ‘ShowPassword’ to reveal the new password in the same page.
c. The new password will not be shown before 9.00am
d. See the new password, select it, right click and copy the same preferably within 30 seconds.
e. Minimise all the screens because our next step is to open the zip file we have downloaded and saved to desktop. To see the desktop clearly, we minimise all screens.
f. Open the downloaded zip file containing question paper(s).
g. It will open and ask for the password.
h. Paste the copied new password in the box that will be shown and press OK.
i. If succeeded, you will be able to open the zip file and extract the question paper(s).
j. The zip file may contain question paper(s) of different courses. So identify the question paper particular to your course and print enough number of copies.
8. Make ensure that all the candidates are seated in the exam hall before 9.00AM on all exam days.
9. Make as much copies of the question paper as there are candidates for the exam, put all these in one or more big cover(s), get them sealed using packing tape and distribute it to the examination hall(s). More than one cover is used if there are more than one exam halls –each hall gets one packet.
10. The question paper packets are received by the invigilator 10 minutes before the commencement of exam
11. The question paper packet is opened just 5 minutes before the commencement of exam.
12. After taking the print outs, if any correction is/are identified by the faculty members/students, the same may be reported to the Nodal Officer concerned before 9.45AM on each exam day.
13. The nodal officer in consultation with the subject expert appointed by KUHS will suggest what course of action is to be taken to the CE, before 10am.
14. CE will intimate the next course of action on the correction through the website through a file containing the details of correction to be done or through a ‘No Correction’ file.
15. The ‘Correction’/’No-Correction’ file will be made available in the page just like the question paper link.
16. The person authorised to Attachment the QP will Attachment the correction (if any), use the same password that is used for unlocking the Question Paper, Unlock the correction, print the same and
distribute them to the students
17. It is the duty of the Chief Supdt./Invigilator to make ensure that these corrections are informed to the students in the exam hall(s) on time.
They may also get confirmation attested by any two students one from the front row and one from the back row in the exam hall(s) specifying that the corrections were intimated to them in time.
18. After all the activities, log off the PC’s and switch off all the equipment at 10.30AM.
19. If any difficulties arise, please do not hesitate to contact the respective Nodal officer in charge of the Examination, during the exam days.
- The computers, printers/copiers, fax machines are to be connected to the UPS systems so that the risk of power failure is not affected.
- Switch on both the computers. One is used for actual Attachment and the other is kept ready as standby.
- Switch on both the printers. One is connected to the first PC and the other is connected to the second PC and kept as standby.
- Ensure that updated Mozilla firefox, zip/unzip utility and PDF reader are working properly.
- Get ready with white A4 size paper in the printer (number depends on the students allotted to each exam centre for the examination)
- Generator should be kept ready
- Ensure that both the PC’s contain required softwares like Mozilla Firefox (updated), a zip/unzip utility and a pdf reader. Firefox gives the best result.
- Please also ensure that javascript is enabled on the browsers of both the computers.
- Ensure that the two internet connections are working properly with speed.
- All examination centres will receive two sets of Username/User ID and password from the University.One set is meant for the use of the Principal and another set for the use of the Chief Superintendent.The username/user ID of both sets will be the same but the passwords will be different.Both sets are to be kept ready before the start of the Question paper Attachment process at 8.30 am(for morning session).
Question paper is scheduled to be downloaded at 8.30AM on all exam days.
The 15 minutes you get between 8.15am and 8.30am can be used to switch on all the equipment and be ready for the question paper Attachment. You can also check the working of all the equipment during this time.
Steps for downloading Question Paper:
a. Visit the website which is previously intimated for you for downloading question paper. If the website happens to be down under any circumstances, further instructions on how to proceed will be provided.
b. You will have a screen with two boxes where in you will have to enter your user name and password [communicated to principal for this purpose]
c. Enter the user name and password and press ‘Go’ button.
d. You will now get another screen where there are 4 menu items at the top left:– home, QP Transmission, Help and logout.
e. Click on ‘QP Transmission’ menu item
f. A sub-menu ‘QP_Login’ appears and you click on that menu item.
g. You will be taken to a new page where in you will again be asked to enter a ‘Login Name’ and ‘Password’
h. A second set of user name and password is provided by the University for the University exam. If the second screen appears twice asking for the user name and password, please enter the second set of user name and password again [communicated to Chief Superintendent for this purpose].
i. Press ‘login’
j. In the new page that comes up, you will see a menu on top left containing 3 items. My-profile, Attachment and Logout.
k. Here we are concerned with only ‘Attachment’ menu. Click on this link.
l. Pressing the Attachment menu link will take you to a page where the link for question paper Attachment will appear at the predetermined time(eg 8.30 am for morning session). For the time being, you will just see a message saying that the question paper can be downloaded at ……………... Time. You will also see a digital clock ticking in the middle if javascript is enabled in your browser.
m. At the right time, the link for Question paper Attachment will appear on the page (may happen between 9.00am and 9.05am)
n. Click on the link and you will be asked to save /open the file
o. Select save option and save the file to the desktop
p. It will be a zip file and it will be encrypted. You will not be able to open the file without a new password. The new password will be given through the computer screen from 9.00am onwards.
7. New Password will be made available in the website at 9.00am onwards. This new password is used to open the file containing question paper.
a. At around 9.00am “Refresh” the web browser and there will be a button ‘ShowPassword’ under the ticking clock in the middle.
b. Click the button ‘ShowPassword’ to reveal the new password in the same page.
c. The new password will not be shown before 9.00am
d. See the new password, select it, right click and copy the same preferably within 30 seconds.
e. Minimise all the screens because our next step is to open the zip file we have downloaded and saved to desktop. To see the desktop clearly, we minimise all screens.
f. Open the downloaded zip file containing question paper(s).
g. It will open and ask for the password.
h. Paste the copied new password in the box that will be shown and press OK.
i. If succeeded, you will be able to open the zip file and extract the question paper(s).
j. The zip file may contain question paper(s) of different courses. So identify the question paper particular to your course and print enough number of copies.
8. Make ensure that all the candidates are seated in the exam hall before 9.00AM on all exam days.
9. Make as much copies of the question paper as there are candidates for the exam, put all these in one or more big cover(s), get them sealed using packing tape and distribute it to the examination hall(s). More than one cover is used if there are more than one exam halls –each hall gets one packet.
10. The question paper packets are received by the invigilator 10 minutes before the commencement of exam
11. The question paper packet is opened just 5 minutes before the commencement of exam.
12. After taking the print outs, if any correction is/are identified by the faculty members/students, the same may be reported to the Nodal Officer concerned before 9.45AM on each exam day.
13. The nodal officer in consultation with the subject expert appointed by KUHS will suggest what course of action is to be taken to the CE, before 10am.
14. CE will intimate the next course of action on the correction through the website through a file containing the details of correction to be done or through a ‘No Correction’ file.
15. The ‘Correction’/’No-Correction’ file will be made available in the page just like the question paper link.
16. The person authorised to Attachment the QP will Attachment the correction (if any), use the same password that is used for unlocking the Question Paper, Unlock the correction, print the same and
distribute them to the students
17. It is the duty of the Chief Supdt./Invigilator to make ensure that these corrections are informed to the students in the exam hall(s) on time.
They may also get confirmation attested by any two students one from the front row and one from the back row in the exam hall(s) specifying that the corrections were intimated to them in time.
18. After all the activities, log off the PC’s and switch off all the equipment at 10.30AM.
19. If any difficulties arise, please do not hesitate to contact the respective Nodal officer in charge of the Examination, during the exam days.
